Digital time recording refers to the electronic recording of working hours - for example via a web application or a mobile app. It replaces manual methods such as timesheets or Excel lists and enables fast, transparent and legally compliant documentation
Time and performance recording
Time recording is an indispensable part of construction planning and project organisation. It enables the structured documentation of working times and ensures that services can be correctly recorded and invoiced.
The aim of time recording
The main aim of time recording is to record working hours transparently and comprehensibly. In the construction industry, it helps to document the progress of work and keep an eye on budgets.
Professional time recording replaces handwritten notes or Excel spreadsheets and creates a reliable data basis for payroll accounting, project costing and performance evaluation.
Advantages of digital time recording
🔹 Transparency: precise traceability of workload per project and employee
🔹 Efficiency: Reduction of administrative effort and sources of error
🔹 Legal certainty: legally compliant recording of working hours and break times
Digital time recording with Vanillaplan
Vanillaplan offers a digital time recording solution that is specifically tailored to the needs of construction companies and utility service providers. Shift data is automatically transferred from shift planning and only needs to be confirmed or adjusted if necessary - saving a lot of time. In addition to recording working hours, absences, travel, expenses, materials and reports can also be entered - for complete and practical documentation of all relevant project data.
Two versions make it easy to record time both in the office and directly from the construction site:
🟠 Web version for the office: employees record their working hours on the computer - ideal for project managers and site supervisors. Supervisors can approve the data with just a few clicks.
🟠 Mobile app for on the go: Mobile time recording on the construction site works via an intuitive app - ideal for skilled workers and foremen.
Advantages of time recording with Vanillaplan
✅ Intuitive & flexible: Time recording completed in seconds - from the office to the construction site
✅ Automatic transfer of deployment data: saves time and reduces input errors
✅ Simple working time control: Supervisors see employee entries at a glance and can check critical entries in a targeted manner
✅ Clear team analyses: Daily and weekly expenses of the entire team are directly visible
✅ GDPR-compliant: for professional, legally compliant working time recording
FAQs
Why is time recording particularly important in the construction industry?
In the construction industry, work locations, teams and working hours change frequently. Professional time recording helps to document all services correctly, simplify invoicing and manage projects efficiently.
How does time recording work at Vanillaplan?
Vanillaplan automatically transfers shift data from the shift planning system. Employees confirm these with just a few clicks or adjust them as required. Time recording is possible via the web version in the office or via mobile app directly on the construction site.
Who benefits from time recording with Vanillaplan?
Project managers, site managers and foremen as well as skilled workers all benefit: Supervisors retain an overview and control - and employees record their times quickly and easily.
Can more than just working hours be recorded in Vanillaplan?
Yes, in addition to working hours, absences, travel, expenses, materials and reports can also be recorded - for complete project documentation.